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Showing posts with label Time Management. Show all posts
Showing posts with label Time Management. Show all posts
Monday, September 21, 2009

Time Management Book Not For Desperate Housewives

(Image from Barnes & Noble)

Between my home, my family, church duties, blogging, volunteering and everything else, I've got a lot going on. Like most desperate housewives (desperate for more sleep and more hours in the day, that is) I can use all the advice on time management I can get. Unfortunately, not every principle used in the corporate world transfers to household management; otherwise, I would have found Nicolas Soergel's Happy About An Extra Hour Every Day much more helpful. Not that I didn't get any new ideas. I did. Overall, though, the book's designed for career people, who will no doubt find it much more useful than I did.

Soergel, who has been a successful businessman for many years, insists that by using time more efficiently we can all make better use of the 24 hours/1,440 minutes/86,400 seconds we're given each day. He encourages us to "spend time as consciously as you spend money" (3). How, exactly do we do this? Soergel gives us the usual advice: Get up early, so that you can work when it's quiet and you're less likely to be interrupted; Tackle difficult tasks first; Avoid procrastination; Watch less tv; Keep your desk clean and organized; Reduce clutter; etc. He's also got a few unorthodox solutions such as ridding your desk of "decoration" (i.e. framed photographs, personal books, etc.); eliminating the use of Post-It notes; programming your mouse so that you can single-click instead of double-click, etc. Soergel also addresses sticky situations like how to deal with a boss who's constantly interrupting your work; how to get chatty people off the phone; and how to configure your office in a way that maximizes efforts and minimizes unwanted visitors.

Not all of Soergel's suggestions deal exclusively with the corporate world. In the chapter titled "How to Save Time at Home," he discusses standard strategies such as decluttering, creating a cleaning schedule, planning weekly meals, taking a Polaroid of shoes to glue on the outside of shoeboxes, etc. A couple struck me as funny: He encourages readers to reduce primping time by keeping hair short and "us[ing] a decent color for your nails" (34). I did learn a few things, but I'd heard most of it before.

The biggest thing Happy About An Extra Hour Every Day has going for it is that it's a fast, easy read. It's not particularly engaging or well-written, but it does move right along. It also has some excellent links (I especially like http://www.gubb.net/, which Soergel recommends for list-making). I do wish the book was more focused, more upbeat, and better edited, but all in all, it's not bad. Most of it wasn't really relevant for me, but business people should find it helpful.


Grade: B-


If this were a movie, it would be rated: G, but man, would it be boring!

Friday, July 24, 2009

It's Not the Bible, But It'll Do In A Pinch

I have a confession to make: Like many a BYU student, I spent my college years toting around a Franklin planner. Like many graduates, I continued to lug it around long after my student days ended. For a good 12 years or so, it accompanied me everywhere. My husband affectionately dubbed it my Brain. A couple years ago, I realized I wasn't using it enough to justify the high cost of yearly refill paper, so I abandoned it. Now, I scratch out my daily To Do list on a legal pad. It's not nearly as pretty, but it's much, much cheaper. Despite the fact that I no longer carry around a Franklin planner, I still consider Stephen R. Covey to be a time management God. I swear I haven't read anything original on the subject since the publication of his Bible, The 7 Habits of Highly Effective People, in 1989. Every time management how-to I've read since then seems to simply parrot Covey's ideas. Just so we're clear - if you're only going to read one book on the subject, make it Covey's.

Considering my Franklin/Covey obsession, it's probably not hard to understand why I approached Time Management In An Instant with skepticism. Could it really contain anything new? Since it's a slim volume promising learning "in an instant," I asked myself, "Hey - what have you got to lose?" The answer was nothing, so I gave it a shot. Did this Steven R. Covey devotee learn anything new? Not really, but I did gain some new insight on some old time management techniques. And while it didn't happen "in an instant," it did happen pretty darn fast.

The authors of Time Management In An Instant, Karen Leland and Keith Bailey, run Sterling Consulting Group. As consultants, they have advised such companies as Microsoft, AT&T, Johnson & Johnson and Marriott Hotels. They've co-authored several books together. With such success under their belts, it's safe to assume they know a little something about effective time management. According to them, increasing efficiency boils down to 3 core principles: Planning, eliminating distractions, and accomplishing tasks through doing or delegating. In 60 quick chapters, they tell you exactly how to accomplish this. Each section contains exercises, tips and Hot Hints on relevant topics, like how to set realistic goals, how to make the most of business meetings, the importance of taking real vacations, and how to delegate effectively. While it doesn't say anything you don't already know, it does underscore the importance of basic time management principles.

Most of the information in the book applies directly to business professionals, which means it doesn't quite translate into my life as a SAHM (I only wish I could convince my kids not to distract me simply by hanging a "Do Not Disturb" sign on my cubicle). However, there were a couple of concepts that really rang true to me. One is the idea that "time can't really be managed (an hour is an hour) [but] your energy can" (41). They emphasize that completed tasks boost your energy, while lingering jobs zap it. Hence, when I straighten my house before I go to bed, I wake up feeling better than if I don't. The other is the importance of getting a good night's sleep. Yes, I know this is as basic as it gets, but I can't think of anything else that effects my efficiency as much as exhaustion. So, while Time Management In An Instant offers plenty of great advice on filing systems, how to deal with e-mail, and how to choose the right planner for you (Go, Franklin!), this is what jumped out most to me.

Yes, I'm still a Steven R. Covey groupie. Still, if you want to learn the basic principles of time management and you don't have a lot of time, Time Management In An Instant is the way to go. It's fast, to-the-point, and the perfect size for toting along in your briefcase. It can't replace a Bible like 7 Habits, but it's excellent as a quick, basic reference guide.

Now, to prove what a good little student I am, I'm headed off to bed. Watch out, world - tomorrow, I'm going to be a laundry-folding, cookie-baking, dust-sweeping machine. Now, where did I put that "Do Not Disturb" sign ...

Grade: B

If this were a movie, it would be rated: G (although the subject matter might be a little dull for children)
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